The Parochial Church Council (PCC) of St John’s Owlerton
The PCC of St John’s Owlerton is committed to being transparent about how it collects and uses personal data and to meeting its data protection obligations.
What is personal data?
Personal data relates to a living individual who can be identified or is identifiable from that data. Identification can be by the information alone or in conjunction with other information in the data controller’s possession or likely to come into the data controller’s possession. The processing of personal data is governed by the General Data Protection Regulations.
Who are we?
What information do we collect?
The PCC collects and processes a range of information about you. Depending on your involvement in the church, this will include some or all of the following:
The PCC may collect this information in a variety of ways including:
How do we process your personal data?
The PCC of St John’s Owlerton complies with its obligations under the General Data Protection Regulation (GDPR) by:
Why does the PCC of St John’s Owlerton process personal data?
We use your personal data for the following purposes:
Some special categories of personal data, such as information about health or medical conditions, is processed to allow appropriate action to be taken in the event of a medical emergency and to carry out employment law obligations such as those in relation to employees with disabilities.
The data we process is likely to constitute sensitive personal information because, as a church the fact that we hold your data at all may be suggestive of your religious beliefs.
What is the legal basis for processing your personal data?
Most of our data is processed because it is necessary for our legitimate interests. An example of this is safeguarding to protect children and adults at risk.
Some processing is necessary for compliance with a legal obligation. For example, administering and publishing the electoral roll.
Other processing is necessary for the performance of a contract or entering into a contract. An example would be the hiring of the church for an event.
Religious organisations are permitted to process information about religious beliefs to administer membership or contact details.
Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use. For example, your explicit consent so that we can keep you informed about news, events, activities and services in the parish and keep you informed about diocesan events.
Who has access to your data?
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. When there is a legitimate purpose, legal obligations or consent, your data will be shared with the Diocesan office. We will only share your data with third parties outside of the parish with your consent.
The parish may also share your data with third parties in the context of transfer of some or all of its business. In those circumstances the data will be subject to confidentiality arrangements.
The parish also shares the data of employees with third parties that process data on its behalf in connection with payroll, the provision of benefits including pensions and life assurance and the provision of occupational health services.
The parish will not transfer your data to countries outside the European Economic Area.
How does the PCC of St John’s Owlerton protect data?
The PCC of St John’s Owlerton takes the security of your data seriously. The PCC of St John’s Owlerton has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its office holders, employees and volunteers in the performance of their duties.
Data will be stored in a range of different places, including
Where the PCC of St John’s Owlerton engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
For how long does the PCC of St John’s Owlerton keep personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin? Care of your parish records” which is available from the Church of England website.
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
Unless subject to an exemption under the GDPR legislation, you have the following rights as a data subject. You can:
If you would like to exercise these rights, please contact the Church Administrator at firstname.lastname@example.org
If you believe that the PCC of St John’s Owlerton has not complied with your data protection rights, you can complain to the Information Commissioner, Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Telephone number 0303 123 1113.